Becoming the family photo historian
can come about in different ways: you may have volunteered for the position, or,
like me, you may have had it thrust upon you. Either way, dealing with the responsibility
and logistics of it all can be somewhat overwhelming.
The death of one’s parents or a
close family member can result in a sudden and large influx of memorabilia and
a lot of photos. This often manifests itself in that
thing we call a “large cardboard box.”
And no matter how hard or often one
might stare at that box, it neither organizes itself nor gets smaller. I have
tried this approach on numerous occasions but to no avail.
Maybe
it was because I was a professional photographer, or because I had dared to
express the slightest interest in my family’s history, but those signals were
enough to make me the go-to repository of all things family: photos, documents,
letters, and the like.
For the
longest time, the box just sat there, until one day I realized that if I was
having trouble with this thing, others must be as well. And so, my career as a professional
photo organizer was launched.
Before You Start
I
hope the tips below will get you started on this journey, as well as provide a
bit of perspective. Remember that this is a process and not an event; taking
those first few steps can help get the ball rolling.
One
important thing to consider is what you may want to scan and digitize. As you
go through the boxes of physical memories, I would suggest breaking them down in
four ways:
- things you will scan and keep,
- things you will scan and not keep,
- things you will keep but not scan, and
- things you will neither keep nor scan.
These
can include photos but also home movies, letters, documents, and even old
children’s drawings.
You
can also start to think about what to do with those scanned items. You could
print photo albums, create slideshows, make new prints, or just share photos
and videos with other family members and friends. Considering these options may
give your sorting a little more context.
Take a Picture
You definitely
want to take a photo of the big photo mess you will be starting with. It may be
a while before you get everything organized, so having a Before picture will be
fun to compare to that After picture you take when you’ve finished.
Separate the Media
The
simplest way to start the process is by sorting and making piles of the different
items you have. You simply need to see what’s there before you go forward with
anything else.
Start
with prints. Separate the batches of them, such as those one-hour photo
envelopes, from all the loose prints and those in frames. Batches usually share
some common information that will be helpful later.
Make
stacks of all the loose prints and organize them as best you can by decade. If
you have to make a pile of prints you are unsure of, that’s OK.
At
some future time you will need to make decisions about albums, such as whether
you will remove the prints for scanning or keep them as they are, but for now,
just put them aside.
As
for home movies, I would separate film from video. If you decide to digitize
them, you may or may not have to bring them to different labs, but in any case,
you will want to see what you have of each.
Slides,
negatives, letters, documents, and other miscellaneous items can go in their
own piles.
Index Cards
Index
cards are a great way to write down information and dates for the items you
have separated, and are especially helpful for prints that you will be
scanning.
You
can scan the index card along with its batch of prints, and that will make it
easier to enter the info and dates as keywords and captions into the prints with
whatever photo software you use.
You
can even change the Capture Date of the scans so it looks like they were taken
closer to the actual date of the photo instead of the date it was scanned. That
can be really important when viewing your digital collection chronologically.
Use Containers
Now
that you have some organized piles, you want to permanently keep things
separated. Those plastic storage containers can be a good temporary way to
store things, but notice I said temporary.
Archival
boxes are going to be the best way to store your photos and film in the long
term, but you may not have a good idea of exactly what you need at this point.
If you feel you want to purchase archival storage containers right away, do so,
but the plastic ones will do for the short term.
Use individual
containers for the different items and label each container. Of course, keep
those index cards in place as well.
Start Sharing
Sorting
and organizing all the memories can feel like a real chore, so it’s nice to
have some reminders of why you are doing it.
Getting
professional scans may be a bit down the road, but there’s nothing to prevent
you from taking a few photos of some prints with your phone and sharing them
with family or friends.
The
response you get from people who may not have seen these photos for years can
be the joyful incentive you need to plow onward. There are even some scanning
apps you can get for your phone, and although they may not be of the final
quality you want, they are good enough to start the sharing process.
You Are a Storyteller
For
me, what had initially felt like a burden and responsibility has over time
become a proud privilege and honor. I am the keeper of the flame, the
storyteller of my family’s history, and yes, I am responsible for its passing
on to others.
But
that’s a good thing, and all the amazing stories I learned about my family and
myself were only made possible because of the work I did with my family’s
photos.
Make
slow and steady progress, get help when you need it, and remember that editing
is storytelling, and storytelling is what we have all been doing since the
first campfire was invented.
Who
keeps your family photo history? How do they do it? When was the last time you
opened your parents’ albums? Have you looked at your other relatives’ photos?
Have you considered digitizing your photo/video memories? What’s keeping you
from doing it? Please share your thoughts with our community!
