People
ask me all the time about the best way to scan their old prints. If you have
taken on the role of family
photo historian, you will need to do some scanning at some
point.

You
may still have boxes of loose prints or stacks of old photo albums, and while you
know that scanning is the best way to preserve them, it can be hard to get
started.

Let’s
break it down to some manageable steps and take a look at some options to get
things going.

The
first question is: are you going to do it yourself or hand it off to someone
else to do the job?

Doing It Yourself

Doing
it yourself may or may not save you money. It is really more a question of time
and will. Scanning a photo collection can be a big project; it can take weeks
and even months.

It
will be a process best done consistently and steadily over time. Big gaps of
time between tasks can break your focus, and you might have to reacquaint
yourself with your workflow as well as the scanner and software you had to
learn.

The
plus side of scanning your photos yourself is, in fact, all that time you will
be spending with you and your family’s history.

This
can be a priceless opportunity that will not only better acquaint you with all
those people, places, and events, but can serve to cement those things into
your own memory as well.

That
can be somewhat life changing and give you a unique perspective on who you are
and where you came from.

Consider the Cost

Print
scanners come in two forms: there are the flatbed scanners most of us are
familiar with, and there are batch scanners that can scan multiple prints in short
amounts of time.

Flatbed
scanners are fairly inexpensive. One to two hundred dollars will get you a
perfectly good scanner that will yield good quality scans. Unless you are
scanning only a few prints, stay away from those printer/scanner combos. They are
very slow, and the quality may not be great either.

A
good batch scanner, such as the Epson
FastFoto
FF-680W Photo Scanner, can
cost several hundred dollars.

It Takes Time

The
time element is what you really need to consider. A batch scanner will scan
between 30–50 prints per minute, while a flatbed scanner will take about 15–20 seconds
per scan.

You
can sometimes group a few smaller prints into one flatbed scan, but you will
then need to separate them into their individual files, either manually or with
some software.

But
here’s something to think about: while batch scanners may be too costly an
investment for just your photo collection, you could get a few friends together
and pool your resources to buy one to scan all your collections.

Not
only will it be cheaper, but it will be a lot easier to learn how to do it
together. And who knows, it may be the beginning of a new part time business venture;
a lot of people need this service.

Sending It Out

Your
other option is to give your print collection to a scanning service to do.
There are big companies that can handle the job, but you will also find local
professionals who can help you as well.

The
upside of a larger company is, they may be cheaper and even provide convenient
shipping options if they are not in your area.

The
downside is that shipping can sometimes be risky, and you can’t insure one-of-a-kind
memories. In fact, insurance companies will usually not insure old prints for
any more than the value of the paper they are printed on, and you can imagine
how little that is.

A
local professional can offer a more personalized experience. They may pick up
your order or even do the scanning at your location. They can also sit down
with you beforehand to discuss ways to organize it.

How to Prepare

Although
it may be tempting to just drop off a box full of prints to be scanned, I think
it makes more sense to do some preparation when possible and not have to deal with
an unorganized digital file mess when you get it all back.

It
will also probably save you some money as you
can get rid of a lot of prints that you have no interest
in scanning.

We
often have batches of prints we got back in those one-hour photo envelopes or
groups we may have put together at some point. Whatever you can do to organize
at least some of your prints by year, person, place, or event will be helpful.

I
like to write down the info and date on an index card that can then be scanned
with its batch of prints. The scanned index card can later be used as a visual
divider to help organize those digital images.

If
you don’t know the year a photo was taken, even sorting photos by decade will
be helpful. It is a wonderful feeling to have a nicely organized set of scans,
renamed and sorted into folders and all set to look at and share with family
and friends.

Working
with a local professional can help guide you through this process. They can
even place your prints into archival boxes and sort them the same as their
corresponding scanned digital files.

If
you do work with a larger company, ask them what kind of customized work they
will do if you help prepare the files and information for them.

Albums
can be trickier and will depend on whether you want to remove the prints from
the album or even if you can. Many albums are not archival, and I have found
that the prints in them are often in worse shape than loose prints due to
oxidation and exposure to light.

Using
thin dental floss can be an excellent tool in removing prints from those stickier
album pages (sometime a spatula works too), but you may have to scan the entire
album page in some cases if the prints cannot be safely removed.

Good
luck, have fun, and enjoy a great journey down memory lane.

Let’s Have a Conversation:

How
many boxes of photos have you scanned to this day? How many more do you have to
go? Do you do the scanning yourself, or have you used a professional service?
If you haven’t started yet, what’s stopping you? What tips do you have for
those who have yet to begin scanning their family photo collection? Please
share with our community.